FAQ's
Frequently Asked Questions
As of February 15, 2023
General Information
What are the dates of ATC?
The American Transplant Congress will take on June 3 – 7, 2023 at the San Diego Convention Center in San Diego, CA, USA.
Will ATC provide a Hybrid component?
In-person
We are excited to hold ATC 2023 In-person in San Diego, CA! The ATC Program Planning Committee has built a robust program that will allow in-person attendees the opportunity to gain access to innovators in the field while having your voice heard through various types of interaction.
We are excited to welcome you in sunny San Diego!
Virtual Only
For those attendees unable to join us in San Diego, we will also live stream sessions to the virtual audience in real-time allowing them the opportunity to submit questions in real-time.
Will Speakers & Moderators be In-person?
All ATC Speakers and Moderators will present in-person in San Diego, CA.
What are the Health & Safety Protocols for In-person in San Diego, CA?
The health and safety of all ATC participants and staff, along with their family members, co-workers and patients, continue to remain our top priority and we’d like to thank you for your support as we plan our next meeting.
A dedicated page of the ATC website with San Diego In-person Entry Protocols has been developed, VIEW HERE.
Registration
When will Registration open?
Registration is now open. Registration categories are currently posted on the ATC website.
Will there be a reduced registration fee to ASTS and/or AST members?
Yes, ATC offers reduced registration fees to ASTS or AST members. Membership dues for 2023 must be paid by May 31, 2023 in order to qualify for MEMBER registration fees. NEW member applications are subject to additional processing time following payment.
Questions regarding your ASTS or AST membership?
ASTS Membership: Membership team at membership@asts.org or 703-414-7870
AST Membership: Membership team at info@myAST.org or 856-439-9986
*New/Renewing membership in ASTS or AST may take 5 - 10 business days to be active in the ATC registration system.
When is the Registration discounted deadline?
The ATC discounted registration deadline is May 3, 2023. After this date, registration fees will increase. View registration fees and registration types on the ATC website.
When does the conference officially begin and end?
The official Congress starts on Saturday, June 3 during the In-Depth sessions beginning at 1:00 PM PT. The Congress closes on Wednesday, June 7 at 12:30 PM PT.
When is In-person Attendee Registration Open?
| Friday, June 2, 2023 | 12:00 - 5:00 PM PT |
| Saturday, June 3, 2023 | 8:00 AM - 7:00 PM PT |
| Sunday, June 4, 2023 | 6:30 AM - 6:00 PM PT |
| Monday, June 5, 2023 | 6:30 AM - 6:00 PM PT |
| Tuesday, June 6, 2023 | 6:30 AM - 6:00 PM PT |
| Wednesday, June 7, 2023 | 6:30 AM - 1:00 PM PT |
Hotel Reservations
When will Hotel Reservations be available?
ATC contracts with numerous hotels to provide ATC participants discounted hotel rooms. The ATC hotel block online reservation link is open.
If you would like to book 30 or more hotel rooms, you will need to fill out the Group Hotel Reservation Form.
When is the discounted hotel reservation deadline?
The discounted hotel reservation deadline is May 11, 2023. Rooms are limited and available on a first come, first serve basis.
Abstract Submission
When is the deadline to submit an abstract?
Abstract submission opens October 7, 2022. The deadline to submit an abstract during the original submission to be considered for presentation during ATC is Friday, December 2, 2022, 11:59 PM PT.
Will there be a Late Breaking Abstract submission?
Yes, ATC will have a Late Breaking Abstract submission. Late breaking abstract submission opened January 13, 2023. The deadline to submit an abstract during the late breaking submission to be considered for presentation during the ATC is Friday, February 10, 2023, 11:59 PM PT.
Late Breaking Abstract Submission Policy
Abstracts submitted during the late-breaking time, January 13 - February 10, 2023, will only be considered if the data / analysis were NOT available before the ATC original abstract submission deadline date of December 2, 2022. There are no exceptions. There will be very limited slots for late breaking presentations. Please include a brief justification (on the Questionnaire submission page) why this should be considered a "late breaking abstract".
I submitted my abstract to another meeting. Can I still submit to ATC?
ATC's policy on Previous Presentation of Abstracts is listed below.
Previous Presentation of Abstracts
Abstracts will be considered for presentation if they have NOT been previously published as an article at the TIME OF SUBMISSION.
Full abstract submission guidelines are posted on the ATC website.
Is there a fee to submit an abstract?
Yes, ATC has the following abstract submission fees for each abstract submission:
- $25 for current ASTS and/or AST members (first OR last author)
- $50 for non-members
Instructions on How to Receive the ASTS / AST Member Fee:
- You must log in to the ATC Program User Portal with the email associated with the first or last authors membership account.
- Once you have logged in you will have the option to change the presenting author.
- Please note, the presenting author will be listed as the primary author and will receive all abstract communications.
When will abstract status notifications be sent?
Original abstract submission status notifications have been sent.
Call for Invited Programs
I submitted an invited symposia program to the 2023 Call for Invited Programs. When will I be notified on the status of my submission?
The ATC Program Planning Committee is working hard to create an elevated experience in 2023. Call for Programs status notifications were sent October 27, 2022. Submission details are available on the ATC website.
When will the Program Schedule be available?
The Program Schedule will be available on the ATC website in October 2022. Abstract presentation titles and author information will be available in May 1, 2023.
What Time Zone is the Scientific Program?
The ATC will be taking place in San Diego, CA. Therefore, the program schedule is built in Pacific Time Zone.
Education Credits
Will ATC provide the same types of education credits as in past?
Yes, ATC will provide credits / contact hours of the following education credit types:
- CME
- ACPE
- ANCC
- CEPTC
More information on accreditation information can be viewed on the Accreditation page.
Sponsorship, Exhibit, & Attendee Engagement Information
I have questions about Sponsorship, Exhibit, & Attendee Engagement Opportunities for ATC. How do I get more information?
All questions pertaining to Sponsorship, Exhibits, and Attendee Engagement should be directed to the ATC Exhibits & Sponsorship Relationship Manager, Melanie Ryan, mryan@atcmeeting.org for more information.